如何體面地send email請假?一齊睇英文email請假專業範例

請假

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By Tina Chau
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Article Cover Image (TechJobAsia)

在職場中適當地請假是一項重要的技能。當你需要請假時,向上司提交一封專業且禮貌的英文email是常見的做法。本文將向教你如何撰寫這樣的email,並提供多幾個範例供你參考。

1. 引言和目的陳述(Introduction and Purpose Statement)

在寫請假郵件時,首先需要簡要地引言自己,並說明你撰寫此電郵的目的。

示列:

Dear [上司的姓名],

I hope this email finds you well. I am writing to formally request a leave of absence from [起始日期] to [結束日期]. The purpose of this email is to seek your approval and make necessary arrangements for my absence during this period.

2. 請假理由(Reason for Leave)

你要在這個部分清楚陳述休假原因,最好簡明扼要,讓上司了解你請假的必要性。

示例:

Due to unforeseen personal circumstances, I need to take a leave of absence during the aforementioned period. This leave is necessary for me to attend to urgent family matters that require my presence and attention. I assure you that I have done all necessary duties to minimize any disruption to the workflow and have discussed the matter with my colleagues to ensure a smooth transition during my absence.

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3. 工作安排和任務分配(Work Arrangements and Task Allocation)

你需要提供關於你請假期間工作安排和任務分配的相關事宜,以確保工作可以順利進行。

示例:

During my absence, I have taken the liberty to delegate my responsibilities to [同事的姓名]. [同事的姓名] has kindly agreed to handle any urgent matters that may arise in my absence. I have also provided detailed instructions and necessary documentation to ensure a seamless continuation of ongoing projects.

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4. 聯繫方式(Contact Information)

你可以提供你在休假期間的聯繫方式,使上司和同事們知道如何聯繫你,以及你可能在何時方便回覆。

示例:

During my leave, I can be reached via email at [你的電子郵件地址], and I will make an effort to check my emails periodically. However, please note that my response time may be longer than usual. If there are any urgent matters that require immediate attention, please contact [代理人的姓名] at [代理人的聯繫電話或電郵地址].

5. 感謝和結語(Appreciation and Conclusion)

在郵件的結尾,你能表達對上司同意處理你的請假申請的感謝。

示例:

Thank you for your understanding and support. I truly appreciate your cooperation in granting me this leave of absence. I assure you that I will provide any necessary assistance in preparing for my absence.

I apologize for any inconvenience caused by my absence. I look forward to returning to work and resuming my responsibilities promptly upon my return.

Best regards,

[你的姓名]

[你的職位]

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以下還有其他範例可能是你需要請假的情況或原因:

Subject: Request for Sick Leave

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to inform you that I am feeling unwell and unable to come to work today, [Date]. I would like to request a sick leave for today and provide you with the necessary details.

I woke up this morning with flu-like symptoms. Considering the current circumstances and to ensure the well-being of my colleagues, I believe it is better for me to stay home and focus on recovering. I will be visiting my healthcare provider to receive proper medical attention.

I apologize for any disruption caused to the workflow. However, I believe it is crucial to prioritize my health and prevent the spread of any potential illness within the workplace.

To ensure a smooth operation during my absence, I have notified [Colleague's Name] about my situation, and they have kindly agreed to handle any urgent matters that may arise in my absence. I have also documented the progress of my ongoing tasks and will provide detailed instructions to [Colleague's Name] to ensure the continuity of projects during my sick leave.

I will be closely monitoring my emails during my sick leave, and if there are any urgent matters that require my attention, I will respond as soon as I am able.

I will keep you informed about my progress and provide an update regarding my ability to return to work as soon as possible.

Thank you for your understanding and support. I appreciate your attention to this matter. If there are any additional documents or forms required for the sick leave request, please let me know, and I will promptly provide them.

Should you have any questions or need further information, please contact me. I will be available via email or phone during regular working hours.

Wishing you a productive day ahead.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]


Subject: Request for Maternity Leave

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to formally request maternity leave as I am expecting the birth of my child. I would like to discuss the arrangements for my absence.

As we have previously discussed, my due date is approaching, and I have been advised by my healthcare provider to take maternity leave starting from [Date]. I anticipate that my maternity leave will be [Duration of Maternity Leave], as per our company's policies and regulations.

During my absence, I have discussed this matter with [Colleague's Name], and they have agreed to handle my tasks and ensure the smooth operation of our projects during my maternity leave. I will also provide them with detailed instructions and necessary documentation to support them in their temporary role.

I will be available via email during my maternity leave to address any urgent matters that may arise. However, I kindly request your understanding that my response time may be delayed due to the demands of caring for my newborn child.

I will be coordinating with the HR department to handle the necessary paperwork and submit any required documents related to my maternity leave.

I will make sure to keep you informed of any changes regarding my maternity leave and my expected return date. I plan to stay in touch periodically to stay updated on the team's progress and any important updates.

Thank you for your attention to this matter. I am grateful for the support and understanding of the company during this significant time in my life. Should you have any questions, please feel free to contact me. I will be available via email or phone during regular working hours.

Wishing you all the best.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

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By Tina Chau
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